Payroll Manager

Description

Transwest is looking for a Payroll Manager to lead the payroll function on our HR team.  This person will keep more than 1,300 employees paid accurately and on time.  The ideal candidate brings strong attention to detail, is motivated to help and lead others, thrives in a fast-paced environment, and has a natural ability for problem solving.  This role also calls for someone who can pivot quickly and respond to shifting business needs without losing sight of accuracy or the people impacted by decisions.  

You will join a team of supportive, driven people with the resources and trust needed to succeed.  This role is based full-time in our Brighton office.  If you thrive in a highly collaborative, in-person environment, you will feel right at home here.

WE OFFER A FULL BENEFITS PACKAGE FOR ELIGIBLE EMPLOYEES INCLUDING:

• Medical, Dental, and Vision Insurance
• Life (Voluntary and Employer Paid) and Disability Insurance
• 401(K) with company match beginning with your first contribution.
• HSA and/or FSA, as applicable
• Paid Time Off, Sick Time, and Company Paid Holidays
• Employee Car Discount Program

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Lead the seamless execution of payroll processes for over 1300 employees across multiple companies, ensuring every employee is paid accurately and on time while maintaining full compliance with federal, state and local payroll regulations. 
• Lead payroll administration within the HR department, supervise the Senior Payroll Administrator, manage payroll systems, and ensure strong internal controls and confidentiality of employee data.
• Oversee payroll tax registrations, filings, payments and reconciliations in new and existing states.  
• Manage year-end payroll activities including W-2 preparation and distribution.  
• Coordinate and support payroll-related audits and inquiries.  
• Stay informed of legislative and regulatory changes affecting payroll practices.      
• Delegate tasks to the payroll team and monitor task completion and accuracy
• Prepare payroll reports for Accounting and Benefits.  
• Resolve employee payroll inquires and problems in a timely, tactful manner
• Audit payroll system monthly to maintain active employee records.
• Submit withholdings for HSA and 401(k) to the plan administrators.
• Conduct monthly tax jurisdiction audit and maintain all tax jurisdiction accounts.
• Lead annual 401(k) compliance activities and reporting for audit.
• Assist Accounting with annual financial audits.
• Manage the relationships with Paylocity and maintain status as a Paylocity subject matter expert.
• Coordinate with company utilized vendors as needed.  
• Additional duties as assigned.

WORK ENVIRONMENT & PHYSICAL ABILITIES:

• Requires sitting, standing, balancing, bending or stooping for prolonged periods of time.
• Requires eye ­hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Requires normal range of hearing and vision to record, prepare and communicate appropriate reports.
• Requires working in a fast­ paced environment.
• Requires the ability to occasional travel to local business locations, during business hours, about 5­-10% of the time.

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:

• Bachelor’s degree in a related field. 
• Candidates should have strong payroll processing experience, particularly in high-volume and multi-state environments.
• Previous experience with Paylocity preferred.    
• Valid driver’s license and MVR in good standing
• Highly detail oriented.
• Ability to work with multiple priorities while meeting critical deadlines
• Advanced proficiency in Microsoft Excel and payroll reporting tools.  
• Ability to work with a variety of employee populations.  
• 3+ years of supervisory experience with payroll teams and processes.
• Demonstrate critical thinking abilities.
• Ability to analyze complex data and develop sound recommendations and solutions.
• Understand how to communicate difficult or sensitive information tactfully.
• Willing and able to adapt to new payroll and HR processes and respond effectively as business needs change.  
• Excellent communication skills in person, over the phone and through email and other electronic means.
• Ability to successfully complete a General Abilities Assessment and pass a post-offer background check, physical, and drug screening.

JOB DETAILS:

• Type: Salary
• Compensation Range: $90,000 - $110,000
• Reports To: HR Director
• Shift: 1st
• Closing Date: Open until filled

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